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Post Date: 07/11/2017 Job ID: 892 Industry: CLERICAL Pay Rate: 10.00
Administrative Assistant needed now!

The applicant MUST know Excel and Word well and be able to use Outlook extensively. They need to know their way around the internet; and a general knowledge of Quickbooks and any accounting experience would be a plus.

Hours are 7: 30 A.M. To 4: 00 P.M. Mon - Thurs. Lunch from noon to 1: 00. Friday - 7: 30 A.M. To 1: 00 P.M., no lunch break.

Starting rate of pay is $10


o Answer phone & greet students/visitors
o Assist staff & students as needed
o Check mail daily
o Make coffee & stock coffee supplies and drinks in fridge as needed during class times
o File student info & accounts payable records
o Record Keeping
o Update student contact info as needed
o Put together new hire packets
o Check supplies & add to shopping list
o Advertise on our Facebook page & student email list as needed


o Create class flyer for each class offered - create course catalog if needed
o Make sure flyers get put out on time during registration period
o Put class flyers on website, social media, & email them out to students
o Add classes to website for online registration and remove once registration has ended
o Verify Union member status & eligibility and if they are new to company
o Build Class: create folders, rosters, attendance sheets, & sign in sheets in Excel
o Maintain & enter class and participant data into Excel spreadsheets & company Database
o Class confirmations (phone & email)
o Make sure teachers have correct paperwork for their class (roster & sign in sheets)
o Keep records of students class hours & awards

o Create certificates of completion & award milestone certificates
o Input class evaluations into Excel spreadsheet
o Calculate student registrations versus completion rate

Tuition Assistance:

o Make sure student turns in the required paperwork to apply for tuition assistance.
o Create approval voucher or reimbursement for student to have Union & Company rep approve
o If a reimbursement, verify with the institution that the student is past the "drop" period and they did not change any classes and will not be issued a refund from the institution on top of the reimbursement from company.


o Write checks using QuickBooks
o Reconcile & balance checking accounts using online banking & QuickBooks
o Enter Vendor data into QuickBooks
o Input monthly expenditures into Excel spreadsheets & company Database
o Keep record of tuition assistance funds used for budgeting purposes
o Quarterly reports - company Database
o Mail checks & file paperwork
o Determine class cost per student & maintain student balances for Tuition Assistance and Customized Classes

Programs: Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Internet, QuickBooks, company Database

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